Our commitment to you
Pacific Transfer LLC ("Pacific Transfer") endeavors to provide fast, efficient and friendly services to all of its customers and ensure they are completely satisfied at all times.
If at any time we do not measure up to these standards or we have given you cause for dissatisfaction, please tell us about your experience. We can assure you that we will listen and do our best to resolve any issue or misunderstanding promptly, fairly and effectively.
How to resolve an issue
If possible, immediately raise any issue or complaint with a member of our Support Team staff. Explain the nature of your problem and they will do their best to help you or may refer your issue to an appropriate Supervisor who will attempt to resolve your issue immediately. If this is not possible, they will document the complete details of your complaint and arrange for you to be contacted by an appropriate Manager.
How to initiate a formal complaint
We have found that the above will often enable us to resolve problems quickly and satisfactorily. However, to resolve issues that are more complex in nature, we operate a formal сomplaints procedure.
How the formal complaint process works
To make a complaint, please contact us via сomplaints@pacific-transfer.com and include:
what your complaint is about
what you’d like us to do to fix it
Once the formal complaint process is initiated, the following events take place:
1 We will write to you either by letter or by email and will:
A. Acknowledge your complaint and the details of how we understand it
B. Confirm that our formal complaints process has been initiated and provide you with a reference number for your complaint
C. Provide the name of the staff member who is handling your complaint
D. Enclose a copy of this notice to ensure that you are aware of our complaint process
2 If it is possible for us to provide a final response within the initial acknowledgement letter or email, we will do so. If not, the letter or email will either:
A. Request that you provide further information regarding your issue, or
B. Explain the reason for the delay, and
C. Provide an estimate of the period we require to make a final decision
3 We aim to resolve all complaints within fifteen (15) business days. If we are unable to do so, we will contact you again:
A. To keep you informed of our progress and indicate when we will issue the final response; and
B. Provide details of how you may refer your complaint to the Financial Ombudsman Service.
4 At any stage, we may issue a final response letter which will either:
A. Accept the complaint and, if appropriate, offer redress,
B. Offer redress without accepting the complaint, or
C. Reject the complaint and give reasons for doing so.
In addition, the letter will state that it is our final decision and ask you to reply indicating whether you accept or reject our decision.
If you have followed the procedure detailed above and you are not satisfied with the outcome, then you may write to the Complaints Team. In your correspondence, please also request that your complaint be put through Pacific Transfer’s formal complaint process.
If after 35 days your complaint is still unresolved, you will be entitled to refer your complaint, subject to eligibility, to the Financial Ombudsman Service (contact details below).